Data protection information of PROATHLON BT
 

When registering for our competition, you entrust us with your data. We want to assure you that we handle and protect them with maximum discretion.

Proathlon Bt informs the participants of its competitions and those who register in its entry system about its data management practices and the users' legal remedies. As a data controller, Proathlon Bt undertakes to ensure that the service provided by it in relation to data management complies with the requirements set out in the applicable legislation.

Data of the data controller:
Name: Proathlon Bt.

Headquarters: 1126 Budapest, Tartsay Vilmos utca 24. III. em 3.

Postal address: 9400 Sopron Újteleki utca 21. 1/B

Company registration number: Cg 01-06-746301

Tax number: 21133208-2-43

e-mail address: info@panoramafatas.hu

Phone number: +36 1 250-3300, +36 30 452-7449

Website: www.panoramafatas.hu
 

Legal basis for data management

The legal basis for handling personal data is Infotv. According to § 5, paragraph (1), point a), the consent of the data subject. By registering in our online entry system and subscribing to our newsletter, you consent to the processing of your data detailed below.

In addition to general data management consent , we ask for consent to send e-mails and SMS for marketing purposes. Contributions can be withdrawn at any time. Withdrawal is an obstacle to participation in competitions.
 

Entry of another competitor
It is our common experience that participants in our competitions are happy to enter their friends, family members, and colleagues. This simplified entry makes life easier for runners and Proathlon Bt. In the case of team nominations, the team leader must also nominate the members from the start, as a team can only nominate together, for which we cannot expect all members to appear in person.

Proathlon Bt. therefore gives its customers the opportunity to enter others in its competitions. In such a case, we assume and expect that our customer making the registration has the consent of the persons concerned for the data processing associated with the registration. The processing of personal data does not usually require written consent, so we do not burden our customers with bureaucratic regulations.
Starting numbers can only be collected in person, with this  we are trying to ensure that everyone only starts under their own name.

Purpose and duration of data management
The general purpose of data management by Proathlon Bt.:

• identification and registration of our customers and registration of entries,

• conducting events organized by us,

• informing our customers and ensuring our marketing activities,

• keeping financial records,

• compilation of statistics and analyses,

• in the case of providing a discounted entry option, determining the range of those entitled to the discount and assigning the discounts to the affected customers,

• in the event of a health problem arising at our events, notifying the relative specified by the customer,

• continuous improvement of our services, preparation of new events.
   

Our customers in our database can enter our competitions at any time in the future, that is, their identification may be required for an indefinite period of time. Access to data may be necessary for an indefinite period of time to provide discounts, register competition series, and for our PR activities. Therefore, based on the principle of purpose limitation, we usually store personal data in our database until the withdrawal of our customer's consent, that is, they are only deleted upon special request. However, during the triennial review, we may delete the data of customers who have not had a new entry for several years.
Details of our marketing activities As part of its marketing activities, Proathlon Bt.

• performs statistical analyzes in order to improve its services and base its actions,

• forms target groups from its customer base who may be interested in a specific service or promotion, or to whom it advertises promotions,

• send newsletters by e-mail,

• you can use the photos and videos of the participants in your events (our customers must give their explicit consent to this with each entry, and this consent is an essential condition for the entry, as we cannot always identify the people in the photos by name).

Data transfer abroad
Proathlon Bt. does not transfer any personal data abroad, but reserves the right to move its virtual servers to the cloud if necessary. You can read more about this in the section about servers.

Scope of managed data
The personal data we manage are detailed below, together with the purpose of data management. We keep records of the data provided by our customers. We also keep records of the results achieved during the competitions (e.g. finishing time, position, distance covered) and data related to the organization of the competition (e.g. receipt of starting number, confirmation of entry).

We record the data of financial transactions (date, amount, currency, paid item, transaction ID). In the online entry system , no data related to the bank card is owned by Proathlon Bt, and we do not handle such data.

Our customers who only subscribe to our newsletter, but do not register in the entry system and do not enter a competition, form a separate group. In their case, we only store the name and e-mail address provided at the time of registration, as well as the date of registration.

Our data processing partners
At most of our competitions, we provide chip timing. We provide the personal and entry data of the participants in the given competition to our timing partners, who return this data to us with the time data measured during the competition and the positions calculated from them, and upload the result lists to our website independently. Our timers process the data exclusively for the purpose and in the manner determined by Proathlon Bt.

On our website, we display the current timer in the information for each event. Our most frequent partners:

• AGNI-TECH Informatikai Trading és Szolgáltató Kft.www.agni-timing.hu

• In some competitions, we can contract with additional timers.

After some of our races, we give Futófoto (www.futofoto.hu) the name, starting number, net time, and team name of the competitors to make the photos taken at the races searchable for the runners, and to prepare downloadable certificates for our competitors.

The developer and operator of our online entry system is Vroman System, Inc. Contact:www.formsite.com

Vroman System Inc provides the usual server hosting service, i.e. it takes care of the operation and security of the online entry server, but it does not manage the data stored in our system beyond this (e.g. for its own purposes). For security reasons, the service provider performs standard logging on the web servers (name of page visited, time of visit, IP address of the visitor).

With the exception of the listed partners, we do not pass on the personal data of our customers to other companies.

The data of our customers who sign up in a company organization is collected by their company and forwarded to us. In this case too, the data manager is Proathlon Bt.

Start and result lists
In most of our competitions, in accordance with internationally accepted customs, in order to ensure the cleanliness and transparency of sports events, a public start list and result list of the entrants is prepared. The start list contains the competitor's name, year of birth, place of residence (township only), nationality, gender, association and age category valid for the given competition. Based on this, everyone can see who they are competing with. In addition to the data of the start list, the results list may contain the net and gross finishing times, split times, distance traveled, absolute and intra-category ranking, as well as the fact of disqualification, abandonment, and time penalty.

By entering the competitions, our customers give their consent to the publication of their listed data in the public start and result lists. The start lists will be published by the end of the competition at the latest.

Sending emails and SMS

We send an email to all our customers

• letter confirming successful entry,

• information about competitions,

• if necessary, for the purpose of administration and data reconciliation.

We send SMS

• Only in the event of an extraordinary event, if we cannot notify the competitors otherwise due to the shortness of time (e.g. a race has to be canceled at the last minute due to a strong storm).

The above-mentioned messages are part of our service and are sent without consent for marketing purposes.

Consent to advertising e-mail can be withdrawn at any time, using the unsubscribe function at the bottom of each of our newsletters or in a separate e-mail.

The range of persons entitled to access the data
Within the company, only employees who carry out tasks related to entries, as well as maintain, analyze, aggregate, and evaluate the data, as well as those who are responsible for informing customers before and after the event, are entitled to access the personal data provided by customers. The above-mentioned circle includes:

• the registrants and data recorders,

• system administrator and database manager,

• financial workers,

• the marketing staff.

Form data requests
In some cases, we request data from our customers via our formsite website. The data provided here will be sent to our employees by e-mail.

The location of our servers involved in data management
The place of data management of Proathlon Bt. 9400 Sopron Újteleki utca 21. 1/b

Our websites and database are provided by Wix.com LTD.

 List their contact information: PO Box 40190 San Francisco, CA United State

 
Data generated when visiting websites

Like all web servers on the Internet, our web servers automatically store certain data when you visit our websites, which may be considered personal data. When visiting www.panoramafatas.hu and our other websites, the servers store the usual data in order to eliminate possible malfunctions, improve services and detect hacking attempts:

• the date of the visit,

• the address of the viewed page,

• the address of the referring page (from which the visitor came),

• the visitor's IP address,

• the visitor's browser header (so-called user agent), which contains the type and version number of the operating system and the browser.

Data stored about competitors/customers
The listed data for the identification of the competitor (e.g. to distinguish competitors with similar names), to maintain contact, to provide the service (e.g. to send notifications about competitions), to conduct the competition (e.g. start numbering, classification into start zones, creation of categories, determination of results per category, control of entries , problem solving), we also use it for financial summaries and for the marketing purposes detailed above. Data not necessarily required during registration or entry have been marked as optional.

We ask for the t-shirt size in part so that we can order the right t-shirts for the given competition, and in part so that if we can also provide t-shirts during a later arrangement, then we have a series of sizes based on which we can estimate the required quantity of each size. So if we ask for the t-shirt size for an entry, it does not follow that we can also give away a t-shirt for that competition - only if this is included in the content of the entry fee section of the event information.

Basic data:

• full name, title

• Date of birth

• permanent / mailing address,

• nationality,

• phone number,

• e-mail address,

• association (if there is one, it is not mandatory - it appears in the start and result list in accordance with international customs),

• are you a member of one of the target groups entitled to discounted entry,

Entry data for each competition:

• planned time of competition completion 

• shirt size,

• company name 

• the name to be written on the start number 

• is this your first race / distance 

• the name and contact information of the next of kin to be notified in the event of an accident (optional – it is in the interest of the competitor and his family),

• other notes related to administration.

Registration of under 16s
Young people under the age of 16 can also enter our competitions and events. In the age of the Internet, it is impractical to tie this to a prior parental signature, so when registering, we ask for the parent's e-mail address, to which we send a notification about the registration of a customer under the age of 16, and ensure the right to protest.

Delete data
Based on the law, our customers can request the deletion of their personal data from our database at any time. In the case of an entry in progress, this is only possible together with withdrawing from the competition.

Even after consent has been revoked, we can store the data required to fulfill our legal obligations and to assert your vital interests. Our legal obligations include compliance with financial controls, which requires payment data stored in the database. Our legitimate interest is to preserve the integrity of the database. In this context, for technical reasons (due to the structure of the databases) we cannot delete data that is closely linked to other data). It is our legal obligation, as well as our legitimate interest and obligation towards third parties, to preserve backup copies so that the database can be restored in case of damage. Data cannot be deleted from backup copies, only from the live database. Only the system administrator can access the backup copies  and they are only used for recovery in the event of a malfunction. It is also in our legitimate interest to be able to continue to extract statistical data from our database, for example, the number and statistical composition of the entrants to the competition should not change. It is the legitimate interest of third parties to be able to trace back who entered them for the given competition (if you entered someone, they could have a problem if we cannot clarify the details of the entry), and not to cancel the entry and results of the entire team in order to because a team member requested to delete their data.

Based on this, we will only delete the data of those customers from the online database, but the necessary data will remain in our main database. Otherwise, we will delete the customer's name, all contact information and address, association, "to be notified in case of trouble" contact information provided during entries, the name of your company, if provided, as well as the last billing name and address, and any other potentially stored data, the retention of which is not required for database integrity. 

If you have deleted your data, you can enter our competitions again later, but we cannot take your previous entries into account. In this way, you may lose the discounted entry fee and the right to certain additional fee discounts.

Use of cookies on the website
This website uses so-called cookies. Cookies are small text data files that are stored on your computer's hard drive when you visit our website through your web browser. Cookies store certain information (such as individual page or language settings) that your web browser transmits to us, depending on the lifetime of the cookies, when you visit our website again.

Remedies
If you feel that Proathlon Bt. or one of its employees has violated your right to the protection of your personal data, please contact Proathlon Bt. via one of our contact details so that we can resolve the problem as soon as possible.

Our contact details can be found at the beginning of the information sheet.

If you believe that Proathlon Bt has not taken the appropriate steps regarding your problem, you have the option to go to court or to the National Data Protection and Freedom of Information Authority.

National Data Protection and Freedom of Information Authority

Postal address: 1534 Budapest Pf.: 834

Address: 1125 Budapest Szilágyi Erzsébet fasor 22/C.

Telephone: 06-1/391-1400

Fax: 36-1/391-1410

e-mail address: ugyfelszolgalat@naih.hu

Website:www.naih.hu

President: Dr. Attila Péterfalvi

Clause of Proathlon Bt
The data controller reserves the right to change its data protection statement if necessary. This can be done in cases where the range of services is expanded, the technical system changes, or it is made mandatory by law. However, this kind of modification cannot mean that the personal data is handled differently from the original purpose.